Obtaining Copies of Police Reports
The Illinois Freedom of Information Act (FOIA) is a law intended to open the government to all citizens by guaranteeing access to governmental records in whatever form they are maintained. Like any law of this nature, this Act strikes a balance between access and privacy interests.
This act is not intended to be used to violate individual privacy, nor for the purpose of furthering a commercial enterprise, or to disrupt the duly-undertaken work of any public body independent of the fulfillment of any of the fore-mentioned rights of the people to access to information.
The Winnebago County Sheriff’s Office will comply with FOIA in order to ensure the public's access to public information while also protecting the confidentiality of those documents required to be maintained as confidential.
Click Here to view the text of the Freedom of Information Act as enacted into law in Illinois.
Public Record Requests
All Requests to inspect "public records" (as that term is defined in the FOIA) shall be in writing on forms supplied at no charge by this Office. You can pick up the form in person, have it mailed to you, or download it from our web site on the internet. This completed form shall be filed in the Records Office located on the 1st floor of the Criminal Justice Center during normal business hours. Forms can be mailed using the US post office first class mail, but the records must be inspected in person.
As required by the FOIA, the Requestor will be required to certify that he/she/it is not making the FOIA Request to violate personal privacy, nor to further any commercial enterprise nor to disrupt the duly-undertaken work of the Sheriff's Office independent of the fulfillment of any of the rights stated in the Illinois Freedom of Information Act of the people to access to information. At the time these records are inspected, the requesting party may request any or all of the documents to be copied which will be done while you wait.
We may request an additional five (5) business days to respond to your FOIA Request for any of the reasons listed in the FOIA. You will be notified in writing by first-class mail of the extension and the reason for it. The response to any such FOIA Request will be in writing and signed by the FOIA Officer. The Response will be mailed to the Requestor by first class mail, within five (5) business days after this Office's receipt of the FOIA Request, unless said deadline to respond is extended as authorized by the FOIA.
There is no fee to inspect any "public record" as the term is defined in the FOIA. If the request is for a substantial amount of copying (in excess of 50 pages), we will charge actual cost as allowed by the FOIA which we have computed to be Fifteen Cents ($0.15) per page for legal- or letter-size black and white. Color and/or any other type of document duplication will be charged accordingly. Fees for copies must be paid prior to receiving them.
There is no charge for search time in order to locate the Requested documents.
All requests to inspect and/or copy any documents declared as Exempt under the FOIA will be denied. The general reason(s) for the denial and the applicable statutory section authorizing such denial will be specifically stated in our letter of denial to the Request. Some of the more common reasons for denying a request include:
Requests that are denied may be appealed to the Sheriff of Winnebago County. The Requestor shall complete a written Notice of Appeal Form, which is available at no charge, and file the same with the FOIA Officer, who will forward it to the Sheriff. The Sheriff shall decide the Appeal and may consult with the State's Attorney's Office. The Sheriff then sends a decision on the Appeal to the Requestor in writing by first-class mail. Requests for special information (i.e, crime or arrest statistics within specific geographical areas) will be accommodated if possible to do so, in accordance with the FOIA.
Common Reasons which cause an FOIA Request to be denied
Other Common, Non-FOIA Requests
Freedom of Information Act Requests can be completed in person during normal business hours or mailed to the Records Department, 650 W. State St., Rockford, IL 61102. Requests can also be emailed to [email protected]. For questions regarding Freedom of Information Act Requests call 815-319-6100.